Apostille - An Overview



An apostille is a main certificate which legislates authorities and copied documents in states (countries) which accept the apostille stamp. It is often the case that documents will require apostilles when moving into a particular state for work functions. When a document has gained an apostille certificate these documents are then legal for use and are accepted in these states without requiring any further legalization.

Considering that the convention entered put on the 5th October 1961, using the apostille in various states has constantly grown and there are now over 100 member states who accept the apostille certificate. Even nations that are not signed up to the Hague Convention will still request one although the only difference with these countries is that more legalization is typically needed by their embassies. Examples of some Non-Member states who ask for additional legalization for using documents are the UAE, Qatar and Kuwait. If you need to submit documents to Dubai you would need a full UAE attestation service.

There are essentially four different types of files which are qualified to get an apostille certificate. These files are:

• Court Documents
• Administrative Documents
• Notarial Acts or Solicitor signed files
• Official Certificates


These are the kind of files which can be provided with an apostille certificate to then be used formally in foreign nations. The apostille is put onto different types of file for various functions. For example, university certificates and transcripts are typically needed when going to these countries for working purposes. Other files which likewise need the apostille are company documents, examples being Certificates of Incorporation and Articles of Association. These files are needed when companies are looking to establish brand-new branches in foreign countries and this can take place as long as the documents have the apostille and are legislated.

Depending on what the file is that requires legalizing, the Apostille can be issued on copies along with initial files. Documents such as Birth, Marriage and Death Certificates and any other documents with main signatures on, the initial is required in order to gain the apostille on that specific file. Copies of the documents with the apostille on them are not accepted as the signature on the files will not be classified as original. If you are travelling additional resources abroad for a wedding event you may need apostilles for marriage on numerous documents.

Files such as Academic Certificates, Transcripts and Employment Letters can all gain the Apostille on copied documents. In spite of this, prior to the document can be sent to acquire the apostille these documents need to be formally certified by a lawyer or a notary public. If they are not properly signed they will be declined and the apostille will not be issued.

Embassy Legalization is needed by states that are not part of the convention. Frequently these states will still ask for the Apostille to be supplied on the file although then will place on their own stamps and signatures as a kind of additional legalization. Embassy Legalization is often needed for either working or education functions. Often companies will ask the brand-new employee to supply academic certificates such as degrees or A-Levels. They often might ask the employee to supply Criminal Record Checks. If these files had not gotten legalization from the particular embassy they would not be accepted in that state. The reason for this is that due to that file not originating from that state if it has not been legislated then it will not be recognized and will not have the ability to utilize.

For more information contact:

Apostille Texas
108 Wild Basin Road S, Ste 250
Austin, TX 78746
512-967-4900

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